Save €5 to €10 per invoice!
Digitize or even extensively automate your purchase invoice process?
It’s possible with our Xpert Invoice solution!
Both on local servers and in the cloud to various leading ERP systems.
Our solutions consist of the following components:
- Scan/OCR for recognizing and reading PDF invoices
- Checking and adjusting the booking proposal
- Workflow for review/approval
- Digital archive
Scan/OCR
Xpert Invoice can read and process XML and PDF files from multiple Outlook or Office 365 mailboxes. The PDF files are read via the scan/OCR solution, which can also extract purchase order/order references or other information. The XML files are processed directly via our XML processor and bypass the OCR software.
Administration
Once the invoices are processed, certain data is automatically verified (such as supplier validity and purchase order number). The invoices are then sent to the administration’s ‘Inbox’ for review or adjustment of the booking proposal. After this review, the bookings are sent to the financial system. We have integrations for Exact Online, SnelStart, Unit4, Twinfield, AFAS, AccountView, and Gilde Pro.
Workflow
The workflow module allows you to manage departments and/or individuals. It can be configured so that expense invoices follow a different process than project invoices. The workflow module monitors progress and can generate notifications if invoices are not processed on time. Furthermore, the process history, including comments made by users, is retained. This is ideal for audits by the accountant!
Digital Archive
Ultimately, the invoices are stored in the digital archive. Paper invoices (if any) do not need to be retained. In the digital archive, invoices can be quickly retrieved by searching for attributes such as supplier, invoice number, invoice date, and purchase reference. Invoice text can also be searched. Invoices can be viewed directly using the built-in document viewer.
Digital Archive
Finally, the invoices are stored in the digital archive. Paper invoices (if any) do not need to be retained. Invoices can be quickly retrieved in the digital archive by searching for attributes such as supplier, invoice number, invoice date, and purchase reference. Invoice text can also be searched. Invoices can be viewed directly using the built-in document viewer.
In short: with Xpert Invoice you can work faster, more efficiently and keep an overview of the process!